Virtual general meeting: advantages, costs and what to look out for when choosing a provider
Introduction
The virtual general meeting offers a number of advantages compared to traditional general meetings: Not only does it enable companies to save costs, it also increases participation and meets modern sustainability requirements. But what specific advantages does it offer, what costs can be saved and what should you look out for when choosing a suitable provider? We provide an overview.
Table of contents
- Advantages of virtual general meetings
- How virtual general meetings reduce costs
- Sustainability through virtual general meetings
- How creative shareholder events create new potential
- Why the right provider is crucial
- Conclusion: The future of the Annual General Meeting is digital
Advantages of virtual general meetings
The virtual general meeting offers numerous advantages:
- Flexibility: Shareholders can participate regardless of their location - whether they are in the office, at home, on the road or abroad.
- Higher participation: Simple participation increases the participation rates, which leads to better-supported decisions.
- Lower costs: Virtual general meetings can save up to 80% of costs compared to conventional general meetings with a venue.
- Efficiency: Thanks to smart software solutions, the Board of Directors can save a substantial amount of time and effort in the organization, implementation and follow-up.
- Precision: Modern software determines voting results without errors and within a few seconds.
- Sustainability : Virtual general meetings save on travel and resources. This improves the ESG profile of the stock corporation.
These advantages make the virtual general meeting an ideal solution for modern companies.
How virtual general meetings reduce costs
A key advantage of the virtual general meeting are the cost savings:
- No need for event rooms: No rentals for event halls or conference rooms.
- Elimination of travel expenses: Shareholders, members of the Board of Directors and employees do not have to be present.
- Less effort for technology and logistics: Modern online platforms are inexpensive and easy to use.
The resources saved can, for example, be invested in other, more emotional shareholder events that leave a better lasting impression than a formal event.
Sustainability through virtual general meetings
At a time when sustainability plays a central role, the virtual general meeting an environmentally friendly alternative:
- Reduced CO₂ emissions: No traveling means less environmental impact.
- Less material consumption: Accompanying documents can be provided digitally.
Companies that focus on sustainability and ESG goals strengthen their environmental profile through the use of virtual general meetings.
Better efficiency through digital processes for virtual general meetings
The virtual general meeting not only scores points for cost and sustainability, but also for its impressive efficiency. Thanks to modern technologies and smart tools, preparation and implementation processes can be significantly accelerated:
- Fast organization: With digital templates and automated processes, a virtual general meeting can be organized within minutes.
- Electronic invitation: The link to the electronic share register enables invitations to be sent at the click of a mouse. Even with physical dispatch, the database facilitates the creation of print templates and integration into SOGC publications.
- Error-free voting: Voting in a single integrated tool for the company, Board of Directors, shareholders and proxies guarantees that voting results - whether directly or via proxies - are available accurately and reliably within seconds.
- Automatic documentation: After the meeting, minutes for shareholders and notaries as well as ad hoc announcements for the stock exchange can be automatically created by the software and sent out immediately.
How creative shareholder events create new potential
Separating the legal part from the social component opens up new opportunities for companies:
- Exclusive experiences: Company tours or innovative presentations encourage shareholders to identify with the company.
- Emotional attachment: Whether barbecues, concerts or themed events - the creative approach leaves a lasting impression.
The virtual general meeting creates the space to use the social part specifically for PR and shareholder loyalty and conveys more emotion than theater seating in conference halls and catering in their anterooms.
Why the right provider is crucial
A reliable provider for virtual general meetings such as Konsento plays a key role in success:
- Experience: Konsento supports companies with customized solutions and has already successfully conducted over 130 general meetings for stock corporations of all sizes.
- User friendliness: The platform is intuitive to use and offers extensive functions and analysis tools for companies and shareholders.
- Data security and compliance: Konsento supports you from the planning stage through to registration in the commercial register to ensure that your Annual General Meeting complies with legal requirements.
- Professional event management: Our partner Furrer Events Thanks to years of experience and extensive expertise, Furrer Events ensures that the public limited company and its board of directors appear in the best possible light. From technical equipment and studio design to detailed scheduling and direction to the production of PR videos - Furrer Events coordinates all trades and ensures a smooth and impressive event through rehearsals and professional preparation.
Conclusion: The future of the Annual General Meeting is digital
The virtual general meeting combines numerous advantages: lower costs, higher participation, more sustainability and new opportunities for creative shareholder events. Providers such as Konsento offer you a professional platform to exploit all this potential.
Arrange a non-binding demo appointment now and discover the possibilities!
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